Step-by-Step Guide

Programs and Categories: The Difference and the Right Setup

This guide explains the difference between programs and service categories in Ajandam. It helps you add your programs in the right place and, if you added a category by mistake, fix it in a few minutes.

In short

A program is the type of event (e.g. Wedding with dinner, Henna night) or the name of a hall, section or room; it sets the reservation's color on the calendar. A category is only a heading that groups your services and packages. The two aren't linked, and Ajandam has no such thing as a “program category”.

1

The difference between a program and a category

  • Program: the type of event, or the name of a hall, section or room. It only has a name and a color — no price and no duration.
  • You pick the program in the “Program” field of the reservation form. It sets the reservation's color on the calendar, lets you filter reservations by program and shows the breakdown in the “Program report” on the “Programs” page.
  • Category: a heading that groups your services and packages (e.g. Dinner packages, Cocktail packages). It appears as a heading in your service list and in the service picker of the reservation form.
  • Programs and categories aren't connected: a program has no category, and you can't put a program inside a category.
2

How to add a program

  1. 1On a wide screen, open “Programs” from the “Definitions” group in the left menu. On a phone, a tablet or a narrow browser window, go to “Programs” from the “All” menu at the bottom.
  2. 2If you have no programs yet, tap “Add program”; if the list already has programs, tap the “+” button at the bottom right.
  3. 3In the “New program” window, type the “Program name” (e.g. Wedding with dinner).
  4. 4Use “Pick color” to choose the program's color on the calendar.
  5. 5Tap “Save”. The program appears in the list and can be selected in the “Program” field of the reservation form.
Tip: To change a program's name or color, tap it in the list; the “Edit program” window opens.
3

In which order should you add them?

Programs and categories are independent of each other, so there's no required order. Still, this order makes things easier:

  1. 1Add your services and packages with their prices; the reservation amount comes from here.
  2. 2Add your programs: your event types or your halls.
  3. 3If you have many services, add categories to group them. Categories are optional; services also work without one.
4

Common mistake: adding a category instead of a program

If names such as “Wedding”, “Engagement” or “Henna night” were added with the “Categories” button at the top right of the services page, they are service categories, not programs. In that case you'll see the following:

  • The “Program” field never appears in the reservation form; it only shows up when there is at least one program.
  • The category you added doesn't appear in your service list; categories with no services in them aren't listed.
  • Reservations on the calendar are shown in their status color instead of a program color.
  • At wedding halls, event venues and organizers, program-linked fields such as the bride's and groom's names don't appear in the form.
Note: There's no way to turn a category into a program or move it to programs. You need to add the programs separately on the “Programs” page.
5

How to fix it if you added a category by mistake

  1. 1Open your services page (its name depends on your sector, e.g. “Service/Product” or a package name) and tap “Categories” at the top right.
  2. 2In “Category management”, tap the trash icon next to the category added by mistake to delete it. If you'd rather keep it to group your services, give it a suitable name with the pencil icon (“Rename”).
  3. 3As the delete confirmation says, the services in that category aren't deleted; they're listed under “Uncategorized”.
  4. 4Add the same names as programs on the “Programs” page (see section 2).
  5. 5Open a new reservation and check that the “Program” field now appears.
6

The program in the reservation form

  • The “Program” field sits below the service selection; when empty it shows “— Select program —”.
  • Each reservation gets one program; the field isn't required.
  • The program doesn't change the price or the duration; the amount is calculated from the services and extra services you select.
  • Services are listed under category headings if you have any. You can't select a heading itself, only the services under it.
  • At wedding halls, event venues and organizers, selecting one of the ready-made programs that came with your sector (e.g. at a wedding hall: Yemekli Düğün or Kına Gecesi) adds fields such as the bride's and groom's names and phone numbers to the top of the form.
Note: These extra fields are tied to the names of the ready-made programs. If you rename a ready-made program, or create a new program with a different name for the same thing, the extra fields may not appear.

Frequently Asked Questions

Where did the ready-made programs come from?

The “Create your programs” step of the setup wizard creates programs suited to your sector for wedding halls, event venues, organizers and photo/video businesses. In other sectors the list starts empty and you add the programs you need yourself.

Where do I enter a program's price?

Programs don't have a price. Enter the price on a package or service on your services page; in the reservation, select both the program and the priced package.

What happens if I delete a program?

The program is removed from the list; reservations saved with it show an empty program and lose their program color on the calendar. If only the name is wrong, tap the program and fix it with “Edit program” instead of deleting it.

The calendar colors don't follow my programs.

Open “Reservation color settings” in Settings and choose “By program color” under “Calendar color mode”. Reservations without a program are shown in their status color.

My staff can't add programs.

The staff member needs the “Can manage programs” permission. The business owner can turn it on by editing the staff member on the “Staff / team” page.

Related guides

The memorandum (agreement form)For wedding halls, event venues and organizers: write your clauses, print it and hand it to your customer.How do my customers get notified?Default channel, module settings, reservation consents, credits and a “why wasn't my message sent?” checklist.

Set up your programs now

Open Definitions > Programs in the panel; you can add or fix your programs in a few minutes.

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